Governing Council

Pam Sutherlin – President

Dale Bode – Vice President

Kristen Arnett – Secretary

Candyce Mosley – Member

Catherine Olson – Member

CJ Spence – Member

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Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  November 16, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt  Agenda*
  4. Approve Minutes
    1. 1718-October-Regular-Meeting-Minutes*
  5. Reports
    1. Principal’s report  November 2017 Principal Report        November Istation results
    2. Director of Operations Report November 17
    3. Audit and Finance Committee report
    4. Facility Acquisition Committee report
    5. Friends of Mosaic report
    6. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. October Accounts Payable Check Listing  AP
      2. October Payroll Check Listing  PR
      3. October Bank Reconciliation Reports AP, Payroll, and Operational
      4. October Bank Statements AP, Payroll and Operational  bank statements
      5. October Expenditure and Revenue Budget Reports
  7. Old Business
  8. New Business
    1. Review Policy Sections A and B*
      1. Link to Aztec Policies
      2. Mosaic bylaws (Policy B)
      3. Waiver A-B
  9. Announcements
  10. Next Meeting
    1. December 14, 2017 at 4:00 p.m.
  11. Adjournment*

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Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  October 18, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt  October Regular Meeting Agenda*
  4. Approve Minutes
    1. Mosaic Academy Governing Council Meeting Minutes September 17
  5. Reports
    1. Principal’s report  October 2017 Principal Report  ISIP results
    2. Director of Operations Report October 17
    3. Audit and Finance Committee report
    4. Facility Acquisition Team Update
    5. Friends of Mosaic report
    6. Council Improvement
      1. NMCCS Annual Conference, December 8-9, 2017
  6.   Approve Financial Documents*
      1. September Accounts Payable Check Listing   AP
      2. September Payroll Check Listing  PR
      3. September Bank Reconciliation Reports AP, PR, and OPR
      4. September Bank Statements AP, Payroll and Operational  Bank Statements
      5. September Expenditure and Revenue Budget Reports
      6. Approve October Budget Adjustment Requests
        1. 31701 Maintenance BAR #0002-M
        2. 11000 Increase BAR #0003-I
        3. 14000 increase BAR #0004-I
        4. 31701 Increase BAR #0005-I
        5. 24154 Initial Budget BAR #0006-IB
        6. 31200 Initial Budget BAR #0007-IB
        7. 27107 Increase BAR #0008-I
      7. Approve Fy18 Permanent Loan
        1.  FY18 Permanent Loan
  1. Old Business
  2. New Business
    1. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*
  3. Announcements
  4. Next Meeting
    1. November 16, 2017 at 4:00 p.m.
  5. Adjournment*

 

Mosaic Academy Governing Council Regular Meeting Agenda

Date:  September 21, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt  Agenda*
  4. Approve Minutes
    1. August 17, 2017 august-2017-regular-meeting-minutes*
  5. Reports
    1. Principal’s  report
    2. director-of-operations-report-September-17
    3. Audit and Finance Committee report
    4. Friends of Mosaic update
    5. Facility Acquisition Team
    6. Council Improvement
      1. Report from Kristen
  6. Approve Financial Documents*
    1. August Bank Reconciliation Reports AP, PR, and OPR
    2. August Payroll Check Listing PR
    3. August Accounts Payable Check Listing  AP
    4. August Bank Statements AP, Payrolll and OPR
    5. August Expenditure and Revenue Budget Reports
    6. Approve September Budget Adjustment Requests
  1. Old Business
  2. New Business
    1. Update and Discussion of School Grade  School Grade Mosaic, 2017  School Grade Comparison, including 2017
    2. PARCC Assessment Results  PARCC, Spring 2017
    3. IStation BOY Assessment IStation Summary
    4. Summary of DASH plan  DASH plan 9.17
  3. Announcements
  4. Next Meeting
    1. October 18, 2017 at 4:00 p.m.
  5. Adjournment*

 

Mosaic Academy Governing Council Annual Meeting Agenda

Date:  August 17, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda
  4. Approve Minutes
    1. July 20, 2017 Regular Meeting Minutes*
  5. Reports
    1. August 2017  Principal’s Report    PARCC, Spring 2017
    2. August 2017 director-of-operations-report-august-17
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. August Accounts Payable Check Listing  AP
      2. August Payroll Check Listing  PR
      3. August Bank Reconciliation Reports AP, PR, and OPR
      4. August Bank Statements AP, PR and OPR
      5. August Expenditure and Revenue Budget Reports
      6. Budget Adjustment Requests
  1. Old Business
  2. New Business
    1. Approve Annual Notice of Meetings and Open Meeting’s Act*  2017 Open Meetings Act and Annual Notice Resolution   2017-2018 Annual Publication of Public Notice
    2. Approve Application for Broadband Deficiencies Correction Program*
    3. Approve Payment to FOMA for Pre-Construction Costs*
    4. Executive Session for discussion of negotiations for building construction*
  3. Announcements
  4. Next Meeting
    1. September 21, 2017
    2. Groundbreaking: September 20, 2017, 10:00 a.m.
  5. Adjournment*

Mosaic Academy Governing Council Regular Meeting Agenda

Date:  July 20, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Roll Call
  4. Adopt Agenda*
  5. Approve Minutes
    1. June 14, 2017 Regular Meeting Minutes*
  6. Reports
    1. July 2017 Principal’s Report   Data: EOY 1617
    2. July 2017 Director of Operations Report
    3. Audit and Finance Committee Report
      1. Audit Entrance meeting:  July 27 @ 3:00, AMSD Board Room
    4. Friends of Mosaic Academy, Inc. Report
    5. New Building Update
    6. Council Improvement: New Member Orientation  Presentation
  7. Action/Discussion Items*
    1. Approve Financial Documents*
      1. June Accounts Payable Check Listing  AP
      2. June Payroll Check Listing  PR
      3. June Bank Reconciliation Reports AP, PR , and OPR
      4. June Bank Statements  Bank Statements
      5. June Expenditure and Revenue Budget Reports
      6. Budget Adjustment Requests
        1. BAR 0023 (11000-1000, Maintenance) (covered under blanket approval, no approval needed)
  1. Old Business
    1. Approve Student/Parent Handbook*  1718 Mosaic Student Handbook
    2. Approve Staff Handbook*  1718 Staff Handbook
  2. New Business
    1. Review and Discuss Council Bylaws Related to Terms of President and Vice President; Approve Selection of Individuals for Those Positions*  Governing council bylaws
    2. Review and Discuss Council Member Participation on Audit and Finance Committee; Approve Selection of Individuals for Those Positions*
    3. Approve changes to 2017-2018 Salary Schedule*  Updated Salary Schedule
  3. Announcements
    1. Audit/ Finance Committee: Audit Entrance Meeting;  July 27, 2017, 3:00 AMSD Board Room
    2. Work Session, July 28, 2017.: Meeting with John, bond underwriter, 10am at Mosaic
    3. Ice cream Social, August 3, 2017 at Minium Park, 7-8:30pm
  4. Next Meeting
    1. Mosaic Academy Governing Council Annual Meeting, August 17, 2017 at 4:00 p.m.
  5. Adjournment*

 

Mosaic Academy Governing Council Regular Meeting Agenda

Date:  June 14, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve Minutes
    1. May Meeting Minutes 2017*
  5. Reports
    1. June 2017 Principal’s Report
    2. director-of-operations-report-june-17   return-estimate-mosaic-classrooms  moving-timeline
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Facility Acquisition Committee Report  Update from Steve and Connie
    6. Council Improvement
      1. Catherine report on NMCCS conference
      2. CJ, Diane and Amanda report on Law Conference  Mittler comments
    7. Action/Discussion Items*
      1. Approve Financial Documents*
        1. May AP Check Listing
        2. May PR Check Listing
        3. May Bank Reconciliation Reports: AP, Payroll, and Operational
        4. May Bank Statements AP, PR and OPR
        5. May Expenditure and Revenue Budget Reports
        6. Budget Adjustment Requests (no approval required per blanket approval granted at May 25, 2017 meeting)
          1. BAR 064-001-1617-0017-M
          2. BAR 064-001-1617-0018-D
          3. BAR 064-001-1617-0019-I
          4. BAR 064-001-1617-0020-M
          5. BAR 064-001-1617-0021-M
          6. BAR 064-001-1617-0022-M
  1. Old Business
    1. Identify and approve selection of Governing Council secretary*
    2. Discuss and provide final approval for 2017-2018 Mosaic Academy budget*   Summary Sheet: Changes to FY 18    FY18 Budget Summary Report   FY18 Budget Revenue Report   FY18 Budget Expenditure Detail Report
  1. New Business
    1. Review and approve Professional Services Agreement for Legal Services*  Letter from Matthews Fox  Matthews Fox Legal Agreement   Working with an attorney (from Matthews Fox)
    2. Review and approve fixed assets listing   Fixed Asset Listing   Fixed Asset Add
  1. Announcements
  2. Next Meeting
    1. Regular Meeting July 20, 2017 at 4:00 p.m.
  3. Adjournment*

 

Mosaic Academy Governing Council May Regular Meeting Agenda

Date:  May 25, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve Minutes*
    1. April-regular-meeting-minutes-2017*.
  5. Reports
    1. May 2017 Principal Report
    2. director-of-operations-report-may-17
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Facility Acquisition Committee Report
    6. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. April Accounts Payable Check Listing
      2. April Payroll Check Listing
      3. April Bank Reconciliation Reports AP, Payroll, and OPR
      4. April Bank Statements AP, Payroll and Operational  Bank Statements
      5. April Expenditure and Revenue Budget Reports
      6. BARs
        1. 11000-1000-maintenance-bar-0014
        2. 11000-2000-maintenance-bar-0015
        3. 14000-maintenance-bar-0016
      7. Mosaic Academy Blanket Approval May 2017
  1. Old Business
    1. Review and Approve Change to Governing Council By-Laws*  Governing Council Bylaws
    2. Final Approval of 2017-2018 Mosaic Academy Budget*         FY18 Budget Summary       Salary Schedules
  2. New Business
    1. Review and Approve Lease Reimbursement Grant Request, including review of ongoing contracts with Gordon Crane and William Scotsman*
    2. Review and Approve 2017-2018 Arts Grant*
  3. Announcements
  4. Next Meeting
    1. AMSD Budget Presentation: June 15, 2017 at 6:00 p.m.
    2. Regular Meeting: June 22, 2016 at 4:00 p.m.
  5. Adjournment*

Mosaic Academy Governing Council April Regular Meeting Agenda

Date:  April 20, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve Minutes
    1. March Regular Meeting Minutes*
  5. Reports
    1. April 2017 Principal’s Report   Principal Report  public-comment   Rule Revisions and Proposal
    2. director-of-operations-report-april-17
    3. Audit and Finance
    4. Friends of Mosaic
    5. Facility Acquisition Committee
    6. Council Improvement
  6. Action/ Discussion Items
    1.   Approve Financial Documents*
      1. March Accounts Payable Check Listing AP
      2. March Payroll Check Listing  PR
      3. March Bank Reconciliation Reports  OPR  AP  PR
      4. March Bank Statements:  opr  pr  ap
      5. March Expenditure and Revenue Budget Reports
      6. BARs
        1. 31700 Increase BAR 0012-I (state match)
        2. 11000 Decrease BAR 0013-D (cash clawback)
  7. Old Business
    1. Swearing In of  New Members *
    2. Review of changes to Governing Council Bylaws*  Governing Council Bylaws for review
    3. Presentation of updated information regarding budget; discussion of possible scenarios for 2017-2018*
  8. New Business
  9. Announcements
  10. Next Meeting
    1. Special Meeting with presentation of budget for tentative approval May 4, 2017 at 4:00p.m
    2. Regular Meeting May 25, 2017 at 4:00 p.m
    3. Budget Presentation to AMSD Board June 8 at 6:00 p.m. pending confirmation Next Meeting
  11. Adjournment*

 

Mosaic Academy Governing Council March Regular Meeting

Regular Meeting Agenda

Date:  March 16, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve Minutes
    1. February 23, 2017-regular-meeting-minutes*
  5. Reports
    1. March 2017 Principal’s Report
    2. director-of-operations-report-march 2017  crane-land-termination-contract-language
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Facility Acquisition Committee Report
    6. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. February Payroll Check Listing  PR
      2. February Accounts Payable Check Listing  AP
      3. February Expenditure and Revenue Budget Reports
      4. February Bank Reconciliation Reports AP, PR, and OP
      5. February Bank Statements AP, PR and OPR
  1. Old Business
    1. 2017 Budget Conceptual Presentation Conceptual Presentation
  2. New Business
    1. Approve Calendar for 2017-2018*  mosaic-teacher-calendar-17-18   mosaic-stakeholder-calendar-17-18
    2. Executive Session to Interview Council Applicants*
    3. Executive Session pursuant to NMSA 1978, Section 10-15-1 (H) (4)  Update on student behavior, which may include the discussion of personally identifiable information about an individual student
    4. Executive session pursuant to  NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing the evaluation of the principal*
  3. Announcements
  4. Next Meeting
    1.  Possible Budget Work Session, Date and Time, TBD
    2. April Governing Council Regular Meeting:  Thursday, April 20, 2017 at 4:00

 

Mosaic Academy Governing Council February Regular Meeting 

Date:  February 23, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve Minutes
    1. january-2017-regular-meeting-minutes*
  5. Reports
    1. Principal’s Report  February-2017-principal-report
    2. director-of-operations-report-february
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Facility Advisory Group Report
    6. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. January Accounts Payable Check Listing  check-listing-ap
      2. January Payroll Check Listing  check-listing-pr
      3. January Bank Reconciliation Reports AP ap, Payroll  pr, and Operational  OPR
      4. January Bank Statements AP, PR and OPR
      5. January Expenditure and Revenue Budget Reports
  1. Old Business
    1. Update on Gala Feedback  1617-gala-stars-and-wishes
  2. New Business
    1. MidYear Budget Review  mid-year-budget-review-2017
    2. Budget Planning Overview
  3. Announcements
  4. Next Meeting
    1. Regular Meeting: March 16, 2017 at 4:00 p.m.
  5. Adjournment*

 

Mosaic Academy Governing Council January Regular Meeting 

 January 19, 2017

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt agenda*
  4. Approve Minutes
    1. December 15, 2016 Regular Meeting Minutes*
  5. Reports
    1. Principal’s Report january-2017-principal-report
    2. Director of Operations Report January
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Facility Acquisition Committee Update
    6. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. Bank Reconciliation AP  bank-reconciliation-ap
      2. Bank Reconciliation OPR  bank-reconciliation-opr
      3. Bank Reconciliation PR bank-reconciliation-pr
      4. December Bank Statements  bank-statements
      5. Check Listing AP  check-listing-ap
      6. Check Listing PR  check-listing-pr
      7. December  Budget Expenditure and Revenue Reports
      8. Budget Adjustment Requests
        1. 11000-decrease-bar-0010-d
        2. 11000-maintenance-bar-0011-m
  1. Old Business
    1. Review results of Council Self-Evaluation  governing-council-evaluation-2016
  2. New Business
    1. Review and Discuss Terms of Current Members and Possible Upcoming Turnover
    2. Review and approve Quality of Ed survey questions*  1617-proposed-quality-of-ed-questions
  3. Announcements
    1. Legislative session – House Bill 7 contact: https://www.nmlegis.gov/Members/Legislator?SponCode=HLUND
    2. Legislative session – Senate Bill 114 contact: https://www.nmlegis.gov/members/Legislator?SponCode=SNEVI      https://www.nmlegis.gov/Members/Legislator?SponCode=SSMIT
  1. Next Meeting
    1. February 16, 2017 at 4:00 p.m. OR Feb. 23, 2017 at 4:00 p.m.
  2. Adjournment*

Mosaic Academy Governing Council December Regular Meeting

Regular Meeting Agenda

Date:  December 15, 2016

Time: 4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve Minutes
    1. November Regular Meeting Minutes*
  5. Reports
    1. Principal-Report
    2. Director of Operations Report December
    3. Audit and Finance Committee report
    4. Friends of Mosaic Academy Foundation Report
    5. Facility Acquisition Committee Report
    6. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. November Accounts Payable Check Listing  Check Listing AP
      2. November Payroll Check Listing  Check Listing PR
      3. November Bank Reconciliation Reports AP,  PR, and OPR
      4. November Bank Statements  AP  payroll  and OPR
      5. November Expenditure and Revenue Budget Reports
      6. Budget Adjustment Requests
        1. 14000, Decrease BAR # 0009-D
        2. 31200, Increase BAR # 0008-I, final 50%
  1. Old Business
      1. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2)—Limited Personnel Matters: follow-up on resignation*
  1. New Business
    1. Discuss and plan for 2016 Council Self-Evaluation*  council self evaluation 12.16
    2. Discuss and Approve Date and Plans for 2016 Mosaic Academy Gala
    3. Approve 5th through 8th Grade Ski Field trip, first week of February, sponsored by Coach Megs Johnson
    4. Approve 8th grade Grand Canyon Field Trip, May 16-19, 2017
  1. Announcements
  2. Next Meeting
    1. Work session:  Jan. 7, 2017 from 9a.m.-noon
    2. January 19, 2017 at 4:00 p.m
    3. Jubilee of School Choice, January 20, 2017  Courtyard by Marriott, Farmington
  3. Adjournment*

 

November Governing Council Regular Meeting

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  November 14, 2016

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Roll Call
  4. Adopt Agenda*
  5. Approve Minutes
    1. October 20, 2016 Regular Meeting Minutes*
    2. October 30, 2016 Special Meeting Minutes*
  6. Reports
    1. Principal’s report   November 2016-Principal-Report     Unit Value, Cash Issues
    2. Director of Operations Report November       Disposition Checklist   Disposition Flow chart   10c 12 Disposition (PED 947) SI edit Final
    3. Audit and Finance Committee report
    4. Facility Acquisition Committee report (see also Action Item 8.a)
    5. Friends of Mosaic report
    6. Council Improvement: Report on NMCCS from Pam and Dale
  7. Action/Discussion Items*
    1. Approve Financial Documents*
      1. October Accounts Payable Check Listing   AP
      2. October Payroll Check Listing   PR
      3. October Bank Reconciliation Reports AP,  PR, and  OPR
      4. October Bank Statements AP, PR and OPR
      5. October Expenditure and Revenue Budget Reports
      6. Budget Adjustment Request
        1. 31200, Initial BAR # 0007-IB
  1. Old Business
    1. Review new information about land purchase options; approve directive to FOMA
    2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2)—Real Estate Aquisition
  1. New Business
    1. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2)—Limited Personnel Matters: update on current personnel*
    2. Discuss salary schedule, relationship to T and E calculations and comparison of Mosaic Academy to local districts; approve next steps for research and development of 2017-2018 salary schedule*   T and E calculation information     Mosaic salary schedule    Salary Schedules (local districts)
  1. Announcements
  2. Next Meeting
    1. December 15, 2016 at 4:00 p.m.
  3. Adjournment*

October Governing Council Special Meeting

Mosaic Academy Governing Council

Special Meeting Agenda

Date:  October 30, 2016

Time:  2:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Old Business
    1. Review finances related to construction of permanent facility
    2. Discuss and approve land selection*
    3. Approve amendments to lease with Boys’ and Girls’ Club and William Scotsman*  1617 Aztec BG Club   William Scotsman
  5. Announcements
  6. Next Meeting
    1. November 17, 2016 at 4:00 p.m.
  7. Adjournment*

 

 

October Governing Council Regular Meeting

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  October 20, 2016

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt  1617 October Regular Meeting Agenda*
  4. Approve Minutes
    1. September 2016 Regular Meeting Minutes*
  5. Reports
    1. October-2016-Principal-Report
    2. Director of Operations Report October
    3. Audit and Finance Committee report
    4. Facility Acquisition Team Update
    5. Friends of Mosaic report
    6. Council Improvement
      1. NMCCS Annual Conference, Oct. 27-28, 2016
    7. Action/Discussion Items
      1. Approve Financial Documents*
        1. September Accounts Payable Check Listing AP
        2. September Payroll Check Listing Check Listing PR
        3. September Bank Reconciliation Reports  AP,  PR, and OPR
        4. September Bank Statements AP, PR and OPR
        5. September Expenditure and  Revenue Budget Reports
  1. Old Business
    1. Discussion and approval of land selection*
    2. Update on and approval of pre-construction quote process and specifics *
    3. Approval of $400 additional funding to support PPALs mentoring system to include all certified teachers*
  2. New Business
    1. Approve whole school field trip to Santa Fe, NM*
    2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*
  3. Announcements
  4. Next Meeting
    1. November 17, 2016 at 4:30 p.m.
  5. Adjournment*

 

Mission Statement

Mosaic Academy will create an environment characterized by a passion for learning, purposeful inquiry and expectations of excellence. The educational community of Mosaic Academy will support each learner in achieving personal goals and academic success and becoming a fully contributing member in society.

September Governing Council Regular Meeting

 

Date:  September 15, 2016

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve Minutes
    1. August 2016 Regular Meeting Minutes*
  5. Reports
    1. Principal’s report  September 2016 Principal Report
    2. Director of Operations Report September
    3. Audit and Finance Committee report
    4. Friends of Mosaic update
    5. Facility Acquisition Team
      1. Discussion with Connie Dove
    6. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. August Payroll Check Listing  Check Listing PR
      2. August Accounts Payable Check Listing   Check Listing AP
      3. August Bank Reconciliation Reports  AP,  PR, and  OPR
      4. August Bank Statements AP, Payroll and Operational
      5. August Expenditure and Revenue Budget Reports
      6. Approve September Budget Adjustment Requests
        1. 27107 Increase BAR #0001-I
        2. 14000 Increase BAR #0002-I
        3. 11000 Increase BAR #0003-I
        4. 31701 Increase BAR #0004-I
          1. 31701 Permanent Cash Transfer Memorandum
          2. 31700 Trial Balance Report
          3. Permanent Cash Transfer
        5. 11000 Maintenance BAR #0005-M
  1. Old Business
    1. Identify and approve Council member to serve on Facility Acquisition Team
  2. New Business
    1. Update on and Discussion of School Letter Grade  2016 School Grade  School grade comparison
    2. Discussion of PARCC Assessment Results      PARCC percentages  PARCC data by student cohort
    3. Discussion of IStation BOY Assessment   1617 BOY Istattion data
  3. Announcements
    1. Softball tournament
  4. Next Meeting
    1. October 21, 2016 at 4:00 p.m.
  5. Adjournment*

 

August Governing Council Annual Meeting

Regular Meeting Agenda

Date:  August 18, 2016

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt  Agenda
  4. Approve July-2016-Regular-Meeting-Minutes
    1. July 21, 2016 Regular Meeting Minutes*
  5. Reports
    1. August 2016 Principal’s Report    August 2016 Principal Report      Sample Investments
    2. Director-of-Operations-Report-August
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Council Improvement:  NMCCS Annual Conference Oct.26-28, Albuquerque
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. August Accounts Payable Check Listing   AP
      2. August Payroll Check Listing  PR
      3. August Bank Reconciliation Reports AP,  PR, and  OPR
      4. August Bank Statements ap, PR and opr
      5. August  Expenditure and Revenue Budget Reports
      6.  Maintenance BAR # 064-001-1516-0032-M (Covered by Blanket Approval, May 19, 2016, information only)
  1. Old Business
    1. Discuss and Approve Proposed Next Steps for Beginning Preconstruction Process*
    2. Review construction costs and loan payments Mosaic Academy can afford (item #1 of Proposed Next Steps)
    3. Discuss and Approve JOINT RESOLUTION between Mosaic Academy Governing Council and Friends of Mosaic Academy, Inc.  (item #2 of Proposed Next Steps)*
    4. Review feedback from references regarding work with RachelMatthew Development and Dove Property Advisors (item #3 of Proposed Next Steps)
    5. Discuss, select and approve contractor package (item #4 of Proposed Next Steps)*
    6. Discuss and approve Council directive to FOMA to proceed with Buyer Broker  Agreement (item #5 of Proposed Next Steps)*
  2. New Business
    1. Approve Annual Notice of Meetings and Open Meeting’s Act*  2016 Open Meetings Act and Annual Notice Resolution       2016-2017 Annual Publication of Public Notice
    2. Approve Annual Membership to NMCCS*
    3. Discuss and approve addition of domestic partnership to health insurance benefit*
  3. Announcements
  4. Next Meeting
    1. September 15, 2016
  5. Adjournment*

 

July Governing Council Regular Meeting

Regular Meeting Agenda

Date:  July 21, 2016

Time:  4:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Roll Call
  4. Adopt Agenda*
  5. Approve Minutes June-2016-Regular-Meeting-Minutes
    1. June 13, 2016 Regular Meeting Minutes*
  6. Reports
    1. July 2016 Principal Report
    2. Director of Operations Report July
    3. Audit and Finance Committee Report
      1. Committee members?
      2. Update on week one of audit
    4. Friends of Mosaic Academy, Inc. Report
    5. New Building Update
    6. Council Improvement: New Member Orientation
  7. Action/Discussion Items*
    1. Approve Financial Documents*
      1. June Accounts Payable Check Listing  Check Listing AP
      2. June Payroll Check Listing  Check Listing PR
      3. June Bank Reconciliation Reports AP, PR, and OPR
      4. June Bank Statements  OPRPR AP
      5. June Expenditure and Revenue Budget Reports
  1. Old Business
    1. Approve 1617 Mosaic Academy parent student handbook*
    2. Approve 1617 Staff handbook*
  2. New Business
    1. Discuss and Approve Proposal for Equitable Distribution to Local Banks *
    2. Discuss and Approve a Proposal for an Initial Resolution between Mosaic Academy Governing Council and Friends of Mosaic Academy
  3. Announcements
    1. Work Session, July 26, 2016 at 11:00 a.m.: Presentation by Connie Dove,  Dove Property Advisors, and Steve Nakamura, Rachel Matthew Development (Lunch provided)
    2. Ice cream Social, August 2, 2016 at Minium Park, 7-8:30pm
  4. Next Meeting
    1. Mosaic Academy Governing Council Annual Meeting, August 18, 2016 at 4:30 p.m.
  5. Adjournment*

June Governing Council Regular Meeting 

Regular Meeting Agenda

Date:  June 13, 2016

Time:  2:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve Minutes
    1. May 19, 2016 Regular Meeting Minutes*
  5. Reports
    1.   June 2016 Principal Report
    2. Director of Operations Report June
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Report on New Building Planning
    6. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. May Accounts Payable Check Listing   AP
      2. May Payroll Check Listing  PR
      3. May Bank Reconciliation Reports:  AP, PR, and OPR
      4. May Bank Statements  AP, PR and OPR
      5. May Expenditure and Revenue Budget Reports
  1. Old Business
    1. Approve New Member Catherine Olsen*  to be sworn in by Aztec city commissioner Sherry Sipe
    2. Discuss and approve 2016-2017 salary schedules for Office Manager, Educational Assistants and Teaching Staff*  1617 FINAL Salary schedules
  2. New Business
    1. Review and approve Professional Services Agreement for Legal Services*   letter     Professional Services Agreement      Working with An Attorney
    2. Review and approve fixed assets listing and accompanying disposed copier  Fixed Asset Listing  Disposed Copier
    3. Discuss possible revisions to student/ staff handbooks in anticipation of July approval
  3. Announcements
  4. Next Meeting
    1. Field Trip Work Session to ASK Academy June 27, 2016, beginning at 8:00a.m.
    2. Regular Meeting July 21, 2016 at 4:30 p.m.
  5. Adjournment*

 

May Governing Council Regular Meeting

Regular Meeting Agenda

Date:  May 19, 2016

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve Minutes*
    1. Regular Meeting Minutes April 2016*
  1. Reports
    1. May 2016 Principal’s Report
    2. Director of Operations Report May
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Council Improvement
  1. Action/Discussion Items*
    1. Approve Financial Documents*
      1. April Accounts Payable Check Listing  Check Listing AP
      2. April Payroll Check Listing  Check Listing PR 
      3. April Bank Reconciliation Reports  AP, PR, and OPR
      4. April Bank Statements   ap  pr and  opr
      5. April Expenditure and Revenue Budget Reports
      6. Budget Adjustment Requests
        1. Operational Maintenance 1000 BAR # 0030-M
        2. Operational Maintenance 2xxx BAR # 0031-M
      7. Mosaic Academy Blanket Approval
      8. FY17 Permanent Loans
  1. Old Business
    1. Approve New Member Catherine Olsen  to be sworn in by Aztec mayor Sally Burbridge*
    2. Review and Approve proposal for Mosaic Curiosity and Creativity Challenge Camp (M4C)*      Budget Proposal 
    3. Final Approval of 2016-2017 Mosaic Academy Budget*  FY17 Budget Summary Report       FY17 Budget Revenue Report      FY17 Budget Expenditure Detail Report            FY17 Budget JobClass Report
  1. New Business
    1. Review and Approve Lease Reimbursement Grant Request, including review of ongoing contracts with Gordon Crane and William Scotsman*
    2. Review and Approve 2016-2017 Reads to Lead Grant*  Reads to Lead Grant Application review
    3. Review and Approve 2016-2017 Arts Grant*
  1. Announcements
  1. Next Meeting
    1. Mosaic of Learning and BBQ Luncheon May 24, 2016 10:00, lunch at 11:40
    2. Mosaic 8th Grade Graduation and Graduate Reunion May 24, 2016 6:00 p.m.
    3. AMSD Budget Presentation June 9, 2016
    4. Regular Meeting June 16, 2015 at 4:30 p.m.
    5. Work Session for New Member Training–date TBD
  2. Adjournment

April Governing Council Regular Meeting

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  April 21, 2016

Time:  3:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt  Agenda*
  4. Approve Minutes
    1. March Regular Meeting Minutes*
    2. April Special Meeting Minutes 4.11.16*
  5. Reports
  6. Action/ Discussion Items
    1. Approve Financial Documents*
      1. March Accounts Payable Check Listing   AP
      2. March Payroll Check Listing PR
      3. March Bank Reconciliation Reports  OPR , PR and AP
      4. March Bank Statements:  OPR   PR   AP 
      5. March Expenditure and Revenue Budget Report
  7. Old Business
    1. Review Quality of Education survey results  1516 quality of ed
  8. New Business
    1. Executive Session to Interview Council Applicant*
    2. Executive session pursuant to  NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing update on 2016-2017 staffing, and the evaluation of the principal*
  1. Announcements
  2. Next Meeting
    1. Regular Meeting May 19, 2015 at 4:30 p.m.
    2. Budget Presentation to AMSD Board June 9 at 6:00 p.m.
  1. Adjournment*

 

April Governing Council Special Meeting

Special Meeting Agenda

Date:  April 11, 2016

Time:  2:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Action/Discussion Items
    1. Approval of Budget Adjustment Requests
      1. 11000 Unit Value Increase BAR # 0027-I
      2. 14000 Final Allocation BAR # 0028-I Incl SpecAppropriation
      3. 27115 FY15 Carryover BAR # 0018-I
      4. 31700 State Match BAR # 0029-I
    2. Review, discuss and tentatively approve 2016-2017 Budget*
  5. Announcements
  6. Next Meeting
    1. April 21, 2016 at 3:30 p.m.
  7. Adjournment*

March Governing Council Regular Meeting

Regular Meeting Agenda

Date:  March 17, 2016

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt  Agenda*
  4. Approve Minutes
    1. February 2016 Regular Meeting Minutes
  5. Reports
    1. March 2016 Principal’s Report March 2016 Principal Report
    2. Director of Operations Report March
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. February Payroll Check Listing   PR
      2. February Accounts Payable Check Listing  AP
      3. February  Expenditure and Revenue Budget Reports
      4. February Bank Reconciliation Reports AP, PR OPR
      5. February Bank Statements  AP   PR  opr
      6. Budget Adjustment Requests
        1. 24106, Transfer BAR _0019-T
        2. 24106, Maintenance BAR _0020-M
        3. 11000, 1000 Maintenance BAR _0021-M
        4. 11000, 2000 Maintenance BAR _0022-M
        5. 14000, 1000 Maintenance BAR _0023-M
        6. 27107, Maintenance BAR _0024-M
        7. 27114, 1000 Maintenance BAR _0025-M
        8. 31700, Maintenance BAR _0026-M
  1. Old Business
    1. 2017 Budget Conceptual Presentation  Budget Documents   CONCEPTUAL PRESENTATION powerpoint
    2. Review of initiatives for 2015-2016 and 2016-2017 to address concerns raised by school grade and PARCC results   Initiatives to increase student achievement UPDATE     Future Considerations initiatives update 3.13
  2. New Business
    1. Approve Calendar for 2016-2017*  2016-2017-Mosaic-Calendar
    2. Discuss results of stakeholder input from Gala  Gala Feedback 15-16
    3. Review Inventory Disposition Request  Copy of TechRemovalList3 16 16 for disposition
    4. Executive session pursuant to  NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing the evaluation of the principal*
  3. Announcements
  4. Next Meeting
    1. Council Budget Work Session, in conjunction with Audit and Finance Committee Meeting, Thursday, April 11, 2016 at 4:30 pm
    2. Regular Meeting April 21, 2016 at 4:30 p.m.
  5. Adjournment*

February Governing Council Regular Meeting

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  February 18, 2016

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt February 2016 Regular Meeting Agenda*
  4. Approve Minutes
    1. January, 21, 2016 Regular Meeting Minutes*
  5. Reports
    1. Principal’s Report  Feb  2016 Principal Report  NMTEACH transition to STEPS   1516 MOY DIBELS review    1516 nwea boy to moy
    2. Director of Operations Report February  Concrete Ramps  Landscaping Council  Gala-categories Updated  Gala Feedback Form
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. January Accounts Payable Check Listing
      2. January Payroll Check Listing  Check Listing
      3. January Bank Reconciliation Reports  AP,   PR, and OPR   corrected Bank Reconciliation OPR
      4. January Bank Statements  AP,  PR and OPR
      5. January Expenditure and Revenue Budget Reports
  1. Old Business
    1. Update on Gala:  Feb 25, 2016 at 6:00, at Aztec Civic Center
  2. New Business
    1. Budget Planning Overview  1617.BUDGET CALENDAR Draft
  3. Announcements
  4. Next Meeting
    1. Gala: February 25, 2016 at 6:00 at Aztec Community Center
    2. Regular Meeting: March 17, 2016 at 4:30 p.m.
  5. Adjournment*

 

End of Year 2015 Cash Report

CASH REPORT thru December 31 2015

 

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  January 21, 2016

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Regular Meeting Agenda*
  4. Approve Minutes
    1. December 17, 2015 Regular Meeting  Minutes*
  5. Reports
    1. Principal’s Report    January 2016 Principal Report    MOSAIC_SchoolGrading_2015    school grade comparison one pager     PARCC results vs. state   PARCC grade level trends   1516 Mittler professional goals     Initiatives to increase student achievement     Future Considerations
    2. Director of Operations Report January
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Facility Planning Update
      1. Discussion of Back-up Plan
    6. Action/Discussion Items*
      1. Approve Financial Documents*
        1. Bank Reconciliation  AP
        2. Bank Reconciliation  OPR
        3. Bank Reconciliation PR
        4. December Bank Statements   OPR   AP  PR
        5. Check Listing AP
        6. Check Listing PR
        7. December 2015 Budgeted Expenditure Report
        8. December 2015 Budgeted Revenue Report
        9. Budget Adjustment Requests
  1. Old Business
  2. New Business
    1. MidYear Budget Review
    2. Approve Field Trip requests for the Ski Trip and Grand Canyon trip*
    3. Review and approve Quality of Ed survey questions*  1516 proposed Quality of Ed questions
  3. Announcements
  1. Next Meeting
    1. February 19, 2016 at 4:30 p.m.
  2. Adjournment*

 

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  December 17, 2015

Time:  4:30 p.m.

All action items are indicated with an asterisk*

 

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt  Agenda*
  4. Approve Minutes
    1. November 19, 2015 Regular Meeting Minutes*
  5. Reports
    1. Principal’s report  December 2015 Principal Report
    2. Director of Operations Report December
    3. Audit and Finance Committee report
    4. Friends of Mosaic Academy Foundation Report and Update on Progress on New Facility
      1. FOMA Strategic Plan  FOMA Challenge1_2016  FOMA Challenge2_2016
      2. Update on Jubilee of School Choice (Amanda)
      3. Visit to and Discussion with Michele Hunt, Anansi Charter School, Taos, NM (Pam and Diane)
  1. Action/Discussion Items*
    1. Approve Financial Documents*
      1. November Accounts Payable Check Listing   AP
      2. November Payroll Check Listing   PR
      3. November Bank Reconciliation Reports AP, PR, and OPR
      4. November Bank Statements AP,  PR and  OPR
      5. November Expenditure and Revenue Budget Reports
      6. Budget Adjustment Requests
        1. 31700 Replacement BAR #1516-0013-I
        2. 11000 1000 Maintenance BAR # 1516-0014-M
        3. 11000 2xxx Maintenance BAR # 1516-0015-M
        4. 14000 Maintenance BAR # 1516-0016-M
        5. 27114 Maintenance BAR # 1516-0017-M
  1. Old Business
    1. Review Results of Council Self-Evaluation Governing Council Evaluation 2015
  1. New Business
    1. Discuss and Approve Changes to Council Self-Evaluation for 2016*  council self evaluation document to discuss 11.15
    2. Review and Discuss Terms of Current Members and Possible Upcoming Turnover
    3. Discuss and Approve Date and Plans for 2016 Mosaic Academy Gala*
    4. Approve 6-7-8 Field trip for Knight/Dingwall class to Santa Fe and 8th Grade Field Trip to Grand Canyon*
  1. Announcements
  2. Next Meeting
    1. January 21, 2016 at 4:30 p.m.

Adjournment*

 

 

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  November 19, 2015

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Roll Call
  4. Adopt November Regular Meeting Agenda*
  5. Approve Minutes
    1. October 20, 2015 Regular Meeting Minutes*
  6. Reports
    1. Principal’s report  November-2015-Principal-Report  PARCC results
    2. Director of Operations Report November
    3. Audit and Finance Committee report
    4. Friends of Mosaic report
    5. Council Improvement: Report on NMCCS from Pam and Diane
  7. Action/Discussion Items*
    1. Approve Financial Documents*
      1. October Accounts Payable Check Listing  AP
      2. October Payroll Check Listing   PR
      3. October Bank Reconciliation Reports AP,  PR, and OPR
      4. October Bank Statements  AP, PR and OPR
      5. October Expenditure and Revenue Budget Reports
      6. Budget Adjustment Requests
  1. Old Business
    1. Update on Performance Framework
    2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2)—limited personnel matters: informal evaluation of the principal*
  1. New Business
    1. Discuss and Approve Governing Council Self-Evaluation*  council self evaluation document
  1. Announcements
  2. Next Meeting
    1. December 17, 2015 at 4:30 p.m.
  3. Adjournment*

 

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  October 20, 2015

Time:  3:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt  Agenda*
  4. Approve Minutes
    1. September 17, 2015 Regular Meeting Minutes*
    2. September 29, 2015 Special Meeting Minutes*
  5. Reports
    1. October-2015-Principal-Report
    2. Director of Operations Report October
    3. Audit and Finance Committee report
    4. Update on facility planning    program for Jaynes 10.9.15
    5. Friends of Mosaic report
    6. Council Improvement
  6. Action/Discussion Items
    1. Approve Financial Documents*
      1. September Accounts Payable Check Listing   AP
      2. September Payroll Check Listing  PR
      3. September Bank Reconciliation Reports  AP, PR, and OPR
      4. September Bank Statements AP  PR and OPR
      5. September Expenditure and Revenue Budget Reports
      6. Approve October Budget Adjustment Requests
        1. BAR 064-001-1516-0005-M (11000) #05
        2. BAR 064-001-1516-0010-I  (31700) #10
        3. BAR 064-001-1516-0011-I  (31700)  #11
        4. BAR 064-001-1516-0012-D (31700) #12
  1. Old Business
  2. New Business
    1. Review of data and information for Performance Framework to be submitted to AMSD  Performance framework for Council review
    2. Closed Session pursuant to NMSA 1978, Section 10-15-1(H)(2) – limited personnel matters: informal evaluation of the Principal*  principal evaluation graphic
  3. Announcements
  4. Next Meeting
    1. November 19, 2014 at 4:30 p.m.
  5. Adjournment*

 

Mosaic Academy Governing Council

Special Meeting Agenda

Date:  September 29, 2015

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Action/Discussion Items
    1. Approval of Budget Adjustment Requests
      1. 064-001-1516-0005-M  (11000)
      2. 064-001-1516-0006-M  (14000)
      3. 064-001-1516-0007-M  (24106)
      4. 064-001-1516-0008-M  (24106)
      5. 064-001-1516-0009-M  (31700)
    2. Discuss and approve a next-step plan for pre-construction*
  5. Announcements
  6. Next Meeting
    1. October 20, 2015 at 3:30 p.m.
  7. Adjournment*

 

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  September 17, 2015

Time:  3:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt  Agenda*
  4. Approve Minutes
    1. August 20, 2015 Annual Meeting Minutes *
  5. Reports
    1. Principal’s report   September 2015 Principal Report
    2. DirectorofOperationsReport September
    3. Audit and Finance Committee report
    4. Friends of Mosaic update, including update on Ten Year Celebration
    5. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. August Payroll Check Listing  PR
      2. August Accounts Payable Check Listing  AP
      3. August Bank Reconciliation Reports   AP,  PR OPR
      4. August Bank Statements OPR ,  APPR Bank Stmt
      5. August Expenditure and Revenue Budget Reports
      6. Approve September Budget Adjustment Requests
        1. Increase BAR #0003 (31200)
        2. Maintenance BAR #0004-M (11000)
  1. Old Business
    1. Presentations by Construction companies
      1. 4:00 Gordon Crane and Mark Robinson, Aprecis Group
      2. 4:45 Brian Cornford, FCI Constructors
      3. 5:30 Bill Florez, Jaynes Corporation
    2. Discussion of next step for pre-construction planning*
  1. New Business
    1. Approval of New Mexico Assessment Inventory (NMAI) as submitted to NMPED*   NM Assessment Inventory
    2. Approval of Certification of FY15 Fixed Assets*   Fixed Assets Revised
    3. Approval of RfP 2015-1 and RfP 2015-2*
  2. Announcements
    1. Interest in NMCCS conference, Oct.29-31, 2015
  3. Next Meeting
    1. October 15, 2015 at 4:30 p.m.
  4. Adjournment*

 

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  August 20, 2015

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda
  4. Approve Minutes
    1. July 16, 2015 Regular Meeting July-2015-Regular-Meeting Minutess*
  5. Reports
    1.  August 2015 Principal Report
    2. DirectorofOperationsReport August
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. August Accounts Payable   Check Listing AP
      2. August Payroll Check Listing PR
      3. August Bank Reconciliation Reports  AP,  PR, and  OPR
      4. August Bank Statements AP, PR  and OPR
      5. August  Expenditure  and Revenue Budget Reports
      6. Decrease BAR # 0001-D (14000)
      7. Increase BAR #0002-I (11000)
  1. Old Business
    1. Discuss and Approve Format for Written Feedback related to Principal Evaluation*adaptation of ATC principal eval for Mosaic use
    2. Discuss and Approve Proposed Changes to Mosaic Academy Policy Section G (Personnel)*  Section G with changes for Aug Council    G-3100.AMSD      G-3111.AMSD    City of Farmington Administrative Reg on Compassionate Leave
  2. New Business
    1. Approve Annual Notice of Meetings and Open Meeting’s Act*  2015-2016 Annual Publication of Public Notice       2015 Suggested Open Meetings Act and Annual Notice Resolution
    2. Discuss and Approve Next Steps for Permanent Building Pre-Planning and Construction*
    3. Executive Session pursuant to  NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing Principal leave*
  3. Announcements
    1. Discuss attendance at NMCCS Conference
  4. Next Meeting
    1. September 17, 2015
  5. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  July 16, 2015

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Roll Call
  4. Adopt Agenda*
  5. Approve Minutes
    1. June 11, 2015 Regular Meeting Minutes*
  6. Reports
    1. July 2015 Principal Report   1516 Principal Calendar  Score Distribution (By Domain and Component)  Performance Framework Overview Checklist  GC data review 7.15
    2. DirectorofOperationsReport July
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Council Improvement
  7. Action/Discussion Items*
    1. Approve Financial Documents*
      1. June Accounts Payable Check Listing   AP
      2. June Payroll Check Listing  PR
      3. June Bank Reconciliation Reports  AP,  PR, and  OPR
      4. June Bank Statements  AP PROPR
      5. June Expenditure and Revenue Budget Reports
      6. Review financial documents for end of the year budgetary action approved by the Blanket Approval issued by the Council on May 28, 2015

BLANKET APPROVAL, Operational, 1000 BAR #0035-M

BLANKET APPROVAL, Operational, 2000 BAR #0036-M

BLANKET APPROVAL, IDEA-B BAR #0037-M

BLANKET APPROVAL, Reads to Lead BAR #0038-M

  1. Old Business
    1. Discuss and Approve Format for Written Feedback related to Principal Evaluation   AMSD  New America School   International School  International School part 2  ATC
    2. Discuss and Approve Proposed Changes to Mosaic Academy Policy Section G (Personnel)*  section G waivers     Mosaic Academy Policies Section G (Personnel)                 link to AMSD:  http://z2.ctspublish.com/nmsba/Z2Browser2.html?showset=aztec            AMSD G-1900 Whistleblower and exhibit G-1931    Compassionate Leave information from City of Farmington
    3. Approve Student/Parent Handbook*   1516 Mosaic Academy parent student handbook
    4. Approve Staff Handbook*   1516 staff handbook
  2. New Business
    1. Discuss and Approve Membership for New Mexico Coalition of Charter Schools*   NMCCS bill for Council review
  3. Announcements
    1. Ice cream Social, August 6, 2015 at Minium Park, 7-8:30pm
  4. Next Meeting
    1. Regular Meeting August 21, 2015 at 4:30 p.m.
  5. Adjournment*

Mosaic Academy Governing Council

Regular Meeting Minutes

Date:  June 11, 2015

Time:  5:00 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt  Agenda*
  4. Approve Minutes
    1. May 28, 2015 Regular-Meeting Minutes*
  5. Reports
    1. June 2015 Principal Report
    2. Director of Operations Report June
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. June Accounts Payable Check Listing    AP
      2. June Payroll Check Listing   PR
      3. June Bank Reconciliation Reports:  AP,  PR and  OPR
      4. June Bank Statements  AP PR OPR
      5. June  Expenditure and Revenue Budget Reports
  1. Old Business
    1. Discussion and approval of principal evaluation written feedback component *   Section C. for 6.14 discussion of written feedback for principal evaluation
  2. New Business
    1. Presentation of Student Handbook for July approval*   1516 Mosaic Academy parent student handbook.proposed
    2. Presentation of Staff Handbook for July approval*  1516 staff handbook with links.proposed
    3. Discuss plan for policy review*
    4. Introduce Policy Section G for review and discussion at July, 2015 meeting*  All policies Section G
  3. Announcements
  4. Next Meeting
    1. Regular Meeting July 16, 2015 at 4:30 p.m.

Adjournment*

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  May 28, 2015

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  1. Pledge of Allegiance and Welcome
  1. Adopt Agenda*
  1. Approve Minutes*
    1. April 16, 2015 Regular Meeting Minutes
    2. April 28, 2015 Special Meeting Minutes
  1. Reports
    1. May 2015 Principal Report
    2. Director of Operations Report May
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Council Improvement
  1. Action/Discussion Items
    1. Approve Financial Documents*
      1. April Accounts Payable Check Listing   AP
      2. April Payroll Check Listing   PR
      3. April Bank Reconciliation Reports  AP,  PR, and  OPR
      4. April Bank Statements AP,  PR and  OPR
      5. April Expenditure and Revenue Budget Reports
      6. BARs:

064-001-1415-0019-M (Reads to Lead)

064-001-1415-0028-M (Operational)

064-001-1415-0029-M (Operational)

064-001-1415-0030-T (Capital Improvements SB-9)

064-001-1415-0031-M (Instructional Materials)

064-001-1415-0032-M (Capital Improvements SB-9)

064-001-1415-0033-M (Reads to Lead)

7.  Mosaic Academy Blanket Approval

8.   FY15 Permanent Loans

  1. Old Business
    1. Final Approval of 2015-2016 Mosaic Academy Budget*         Budget Summary Report    Budget Expenditure JC Detail Report      Budget Revenue Report
    2. Discussion and approval of principal evaluation written feedback component *
  1. New Business
    1. Review and Approve Lease Reimbursement Grant Request, including review of ongoing contracts with Gordon Crane and William Scotsman  and agreement with Aztec BG Club*
    2. Review and Approve 2015-2016 Reads to Lead Grant*
    3. Review and Approve 2015-2016 arts grant*
    4. Discuss and Approve Custodial Contract for 2015-2016 *
    5. Move to go into Executive Session pursuant to Section 10-15-1(H)(2) to discuss a complaint against personnel*
  1. Announcements
  2. Next Meeting
      1. Regular Meeting June 18, 2015 at 4:30 p.m.
  3. Adjournment *

April Meeting

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Action/Discussion Items*
    1. Approve Field Trips
      1. Field trip to Albuquerque RoboRave competition, May 1 (Dingwall)*
      2. Field trip to Hot Air Balloon Museum, May 20 for 3rd-5th cluster (Revesz)*
    2. Approve BARS
    3. Approve Principal Contract for 2015-2016*  1516 Mittler contract
    4.  Approve tentative budget for 2015-2016*
  1. Announcements
  2. Next Meeting
    1. Regular Meeting May 28, 2015 at 4:30 p.m.
  3. Adjournment*

 

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  April 16, 2015

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve Minutes
    1. March 19, 2015 Regular Meeting Minutes* March Minutes
  5. Reports
    1. April 2015 Principal’s Report  April 2015 Principal Report
    2. DirectorofOperationsReport April
    3. Audit and Finance Committee Report
    4. Friends of Mosaic Academy, Inc. Report
    5. Council Improvement
  6. Action/Discussion Items*
    1. Approve Financial Documents*
      1. March Accounts Payable Check Listing   Check Listing AP
      2. March Payroll Check Listing  Check Listing PR
      3. March Bank Reconciliation Reports  AP,  PR, and OPR
      4. March Bank Statements:  AP bank,  PR bank and OPR bank
      5. March Expenditure and Budgeted Revenue Report Budget Report
  1. Old Business
    1. Review Quality of Education survey results  1415 quality of ed
    2. Discuss and review budget work session and current budget work
  2. New Business
    1. Reschedule May meeting date*
    2. Review and discuss proposal to add written feedback component to principal evaluation policy*
    3. Executive session pursuant to  NMSA 1978, Section 10-15-1 (H) (2) Limited Personnel Matters for the purpose of discussing update on 2015-2016 staffing, and the evaluation of the principal*
  3. Announcements
  4. Next Meeting
    1. Regular Meeting May 21, 2015 at 4:30 p.m.
  5. Adjournment*

 

January 15, 2014

4:30 p.m.

All Action Items are indicated with an asterisk*

  1. Call the meeting to order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve December 18, 2013 Regular Meeting Minutes*
  5. Reports

Principal’s Report

Director of Instruction’s report January-2014

 Audit and Finance Committee Report

Council Improvement – GC New Member Orientation 2013

  1. Action/Discussion Items*

Approve Financial Documents*

Bank Reconciliation AP

Bank Reconciliation OPR

Bank Reconciliation PR

Check Listing AP

Check Listing PR

Dec 13 Budgeted Expenditure Report

Dec 13 Budgeted Revenue Report

December Bank Statements

Budget Adjustment Request for Increase to 31700*

Old Business*

Council Evaluation  – Follow up

GC Self Evaluation Results

New Business*

Approve Ski Trip 2014*

Approve Snow Science 2014 Trip*

Executive Session to Discuss Plan for Principal Selection*

Discuss and approve next step for Principal selection*

Strategic Planning/Gala

  1. Announcements
  2. Next Meeting

February 19, 2014 at 4:30 p.m.

  1. Adjournment*

Mission Statement

Mosaic Academy will create an environment characterized by a passion for learning, purposeful inquiry and expectations of excellence. The educational community of Mosaic Academy will support each learner in achieving personal goals and academic success and becoming a fully contributing member in society.

 

Non-Negotiables

Passion for Learning – Purposeful Inquiry – Expectations of Excellence – Focus on the Whole Child – Respect For and Acceptance of Diversity – Multiage Settings – Reflective and Responsive Curriculum and Instruction – Appropriate Challenge –           Authentic Integration of Curriculum

Regular Meeting Agenda

Date:  November 20, 2013

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call meeting to order*
  2. Pledge of Allegiance
  3. Adopt Agenda*
  4. Approve Minutes
  5. October 16, 2013  Regular Meeting Minutes*
  6. Accept Jen Hurst’s letter of resignation*
  7. Select/approve Charlotte Bradshaw as the new Governing Council Member*
  8. Administration of the Oath of Office 
  9. Presentation by AMSD on the site visit to Mosaic Academy 11/7/13
  10. Election of Officers*
  11. Reports
  12. Principal’s Report
  13. Director of Instruction’s Report.
  14. Audit and Finance Committee’s Report
  15. Council Improvement
  16. Report on the New Mexico Coalition of Charter Schools Conference

Conference Summary

  1. Governing Council Improvement council self-eval
  2. Action/Discussion Items*
  3. Approve Octobe  Financial Documents*
  4. October Check Listing AP
  5. October Check Listing PR

iii.  Bank Reconciliation  APPR,  OPR

  1. October Bank Statements
  2. Expenditure and Revenue Reports
  3. Old Business
  4. Discuss Charter Renewal Process next steps
  5. New Business
  6. Mosaic Academy Succession Plan
  7. Revisions to Teacher Evaluation
  8. Announcements
  9. Next Meeting
  10. Work Session at AMSD Board Room November 21, 2013 5:30 p.m. – presentation               of Charter Renewal Application
  11. Work Session at AMSD Regular Board Meeting on December 12, 2013 Determination of Charter Renewal
  12. December 18, 2013 Regular Meeting
  13. Adjournment *

Mission Statement

Mosaic Academy will create an environment characterized by a passion for learning, purposeful inquiry and expectations of excellence. The educational community of Mosaic Academy will support each learner in achieving personal goals and academic success and becoming a fully contributing member in society.

 

Work Session to work on Charter Renewal Application October 1, 2013 at 4:30 at Mosaic Academy

Special Meeting to approve Charter Renewal Application October 14, 2013 at 4:30 at Mosaic Academy

Agenda

Regular Meeting for October 16, 2013 at 4:30 p.m at Mosaic Academy

Mosaic Academy Governing Council

Regular Meeting Agenda

Date:  October 16, 2013

Time:  4:30 p.m.

All action items are indicated with an asterisk*

  1. Call Meeting to Order
  2. Pledge of Allegiance and Welcome
  3. Adopt Agenda*
  4. Approve Minutes
    1. September 25, 2013 Regular Meeting Minutes*
    2. October 14, 2013 Special Meeting Minutes*
    3. Reports
      1. October 2013 Principal Report
      2. Director of Instruction’s report
      3. Audit and Finance Committee report
      4. Council Improvement
      5. Action/Discussion Items*
        1. Approve Financial Documents*

i.     September Check listing AP

ii.     September Check listing PR

iii.     September Bank Reconciliation Reports  AP, Bank Reconciliation OPR, Bank Reconciliation PR

iv.     September Bank Statements

v.     September Expenditure and Revenue Budget Reports

vi.     Approve BAR’s for funds:

  1. 11000 increase *
  2. 14000 increase *
  1. New Business
    1. District Site Visit
    2. Instructional Audit
    3. Announcements
      1. Discuss attendance at NMCCS Conference
      2. Next Meeting
        1. November 20, 2013 at 4:30 p.m.
        2.  Adjournment*

Mission Statement

Mosaic Academy will create an environment characterized by a passion for learning, purposeful inquiry and expectations of excellence. The educational community of Mosaic Academy will support each learner in achieving personal goals and academic success and becoming a fully contributing member in society.

Mosaic Academy Governing Council

Rescheduled Regular Meeting Agenda

Date:  September 25, 2013

Time:  4:30 p.m.

All action items are indicated with an asterisk*

1.  Call Meeting to Order

2.  Pledge of Allegiance and Welcome

3.  Adopt Agenda*

4.  Approve Minutes

a.  August 21, 2013 Annual Meeting Minutes*

5.  Reports

a.  September 2013 Principal Report

i.  Special Education Report

ii.  Memo re Cell Phones
b.  Director of Instruction’s report
c.  Audit and Finance Committee report
d.  Council Improvement

6.  Action/Discussion Items*

a.  Approve Financial Documents*
i.  August Check Listing PR
ii.  August Check Listing AP

iii.  August Bank Reconciliation Reports AP, PR, and OPR
iv.  August Bank Statements
v.  August EXPENDITURE and REVENUE Budget Reports
vi. Repayment of  FY13 Temporary Loans
vii.  Review IDEA B BAR # 0005-I

7.  Old Business

a.  Discuss presentations to staff and student on work place/school respect

i.  Infinite Resolutions

ii.  Jeanne Kofron

8.  New Business

a.  Approve Field Trips

i.  Knight Trip to National Parks*

ii.  Dingwall  Trip to the Zoo*

b.  Discuss Renewal Application

c. Develop Organizational Plan for new charter*

9.  Announcements

a.  Discuss attendance at NMCCS Conference

Next Meeting

October 17, 2013 at 4:30 p.m.

Adjournment*

Mission Statement

Mosaic Academy will create an environment characterized by a passion for learning, purposeful inquiry and expectations of excellence. The educational community of Mosaic Academy will support each learner in achieving personal goals and academic success and becoming a fully contributing member in society